Cultural Exchange (Performing Arts)

Published on AidPage by IDILOGIC on Jun 24, 2005

Administered by:

US Federal Government Agency (see all agencies)
Department of State , Bureau of Educational and Cultural Affairs
CFDA #: 19.413

Purpose of this program:

To help ensure that the excellence, diversity and vitality of the arts in the United States are represented at international festivals.

Possible uses and use restrictions...

The Fund makes grants to individual performing artists and organizations that have been invited to participate in international festivals around the world. The fund also aims to support the creative and professional development of U.S. artists through the presentation of their work at significant international festivals worldwide.

Who is eligible to apply...

(A) Must be performing artist(s) (including traditional artists) working at a professional level; (B) must be citizens or permanent residencies of the United States; (C) the festival(s) must take place outside the U.S. and be international in scope with representation from at least two countries outside the host country or have a U.S. theme with representation from at least three U.S. performing artists or groups; (D) must have a non-U.S. based organizer as the primary sponsor or organizer; (E) must be open to the general public and reach wide public audience; (F) must provide the applicant with a letter of invitation to perform at the festival; and (D) may be single-discipline, one-time, or a first-time event.

Eligible Applicant Categories:
Eligible Functional Categories:

The Artist(s) must be creative, interpretive, or traditional performing artists working at a professional level and a citizen or permanent resident of the U.S.

Note:This is a brief description of the credentials or documentation required prior to, or along with, an application for assistance.

About this section:

This section indicates who can apply to the Federal government for assistance and the criteria the potential applicant must satisfy. For example, individuals may be eligible for research grants, and the criteria to be satisfied may be that they have a professional or scientific degree, 3 years of research experience, and be a citizen of the United States. Universities, medical schools, hospitals, or State and local governments may also be eligible. Where State governments are eligible, the type of State agency will be indicated (State welfare agency or State agency on aging) and the criteria that they must satisfy.

Certain federal programs (e.g., the Pell Grant program which provides grants to students) involve intermediate levels of application processing, i.e., applications are transmitted through colleges or universities that are neither the direct applicant nor the ultimate beneficiary. For these programs, the criteria that the intermediaries must satisfy are also indicated, along with intermediaries who are not eligible.

How to apply...

Application Procedure:

Artist(s), agents or presenting organizations wishing to apply to The Fund should contact Arts International for an application at: The Fund for U.S. Artists, 251 Park Avenue South, 5th Floor, New York, NY 10010.

Note: Each program will indicate whether applications are to be submitted to the Federal headquarters, regional or local office, or to a State or local government office.

Award Procedure:

The Fund is particularly interested in supporting artist(s) invited to festivals in areas of the world where U.S. work is less frequently performed such as Africa, Asia, the Near East and Latin America.

Note: Grant payments may be made by a letter of credit, advance by Treasury check, or reimbursement by Treasury check. Awards may be made by the headquarters office directly to the applicant, an agency field office, a regional office, or by an authorized county office. The assistance may pass through the initial applicant for further distribution by intermediate level applicants to groups or individuals in the private sector.

Deadlines and process...


January 16, May 3 and September 6.

Note: When available, this section indicates the deadlines for applications to the funding agency which will be stated in terms of the date(s) or between what dates the application should be received. When not available, applicants should contact the funding agency for deadline information.

Range of Approval/Disapproval Time

Ten weeks.

Preapplication Coordination

Not applicable. This program is excluded from coverage under E.O. 12372.

Note: This section indicates whether any prior coordination or approval is required with governmental or nongovernmental units prior to the submission of a formal application to the federal funding agency.



Note: In some cases, there are no provisions for appeal. Where applicable, this section discusses appeal procedures or allowable rework time for resubmission of applications to be processed by the funding agency. Appeal procedures vary with individual programs and are either listed in this section or applicants are referred to appeal procedures documented in the relevant Code of Federal Regulations (CFR).



Note: In some instances, renewal procedures may be the same as for the application procedure, e.g., for projects of a non-continuing nature renewals will be treated as new, competing applications; for projects of an ongoing nature, renewals may be given annually.

Who can benefit...

The artist(s) must be creative, interpretive, or traditional performing artists working at a professional level and a citizen or permanent resident of the U.S.

About this section:

This section lists the ultimate beneficiaries of a program, the criteria they must satisfy and who specifically is not eligible. The applicant and beneficiary will generally be the same for programs that provide assistance directly from a Federal agency. However, financial assistance that passes through State or local governments will have different applicants and beneficiaries since the assistance is transmitted to private sector beneficiaries who are not obligated to request or apply for the assistance.

What types of assistance...

Project Grants

The funding, for fixed or known periods, of specific projects. Project grants can include fellowships, scholarships, research grants, training grants, traineeships, experimental and demonstration grants, evaluation grants, planning grants, technical assistance grants, survey grants, and construction grants.

How much financial aid...

Range and Average of Financial Assistance

The applicant must provide evidence of reasonable financial support from the festival in relation to the local economic situation and comparable to what is provided to artists from other countries. Grants to organizations will seldom cover the applicant's total expenses and generally range from $2,000 to $10,000; they will not exceed $25,000.

Note: This section lists the representative range (smallest to largest) of the amount of financial assistance available. These figures are based upon funds awarded in the past fiscal year and the current fiscal year to date. Also indicated is an approximate average amount of awards which were made in the past and current fiscal years.


(Grants) FY 03 $160,000; FY 04 $160,000; and FY 05 $0 9program will be discontinued in FY 05).

Note: The dollar amounts listed in this section represent obligations for the past fiscal year (PY), estimates for the current fiscal year (CY), and estimates for the budget fiscal year (BY) as reported by the Federal agencies. Obligations for non-financial assistance programs indicate the administrative expenses involved in the operation of a program.

Account Identification


Note: Note: This 11-digit budget account identification code represents the account which funds a particular program. This code should be consistent with the code given for the program area as specified in Appendix III of the Budget of the United States Government.

Examples of funded projects...

Some examples which illustrate the scope of The Fund's activities in FY 04 include: Shout-band Kenny Carr and the Tigers will travel from Charlotte, NC to Hungary for participation in the ITEC Budapest, the Sventendre Art Festival, and the Valley of Arts Int'l. Festival. Internationally renowned theater company The Wooster Group will perform at the Biennale Bonn in Germany and the Summer Festival of Barcelona (Grec Festival) in Spain. The American Repertory Theater will bring David Heny Hwang's The Sound of a Voice, featuring Phillip Glass' first composition fpr Asian instruments to Poland's premier int'l. theater festival, The Festival of Theater Festivals.

About this section

This section indicates the different types of projects which have been funded in the past. Only projects funded under Project Grants or Direct Payments for Specified Use should be listed here. The examples give potential applicants an idea of the types of projects that may be accepted for funding. The agency should list at least five examples of the most recently funded projects.

Program accomplishments...

The Fund is expected to award approximately 110 grants in fiscal year 2004.

Criteria for selecting proposals...

Application will be judged by the panel according to the following criteria: (A) artistic quality; (B) significance of the applicant's presence at the festival as it relates to the artists' creative and/or professional development; significance of the festival; (D) evidence of reasonable financial support from the festival.

Assistance considerations...

Length and Time Phasing of Assistance


Formula and Matching Requirements

The Fund is supported by two Federal agencies and three private foundations; the Department of State and the National Endowment for the Arts, the Rockefeller Foundation, The Pew Charitable Trust and the Doris Duke Charitable Foundation. Program support is: The National Endowment: $207,570; the Rockefeller Foundation: $250,080; The Pew Charitable Trusts: $200,000; the Doris Duke Charitable Foundation: $50,000; and the Department of State: $136,250; for a total of $843,900, in annual grant support.

A formula may be based on population, per capita income, and other statistical factors. Applicants are informed whether there are any matching requirements to be met when participating in the cost of a project. In general, the matching share represents that portion of the project costs not borne by the Federal government. Attachment F of OMB Circular No. A-102 (Office of Management and Budget) sets forth the criteria and procedures for the evaluation of matching share requirements which may be cash or in-kind contributions made by State and local governments or other agencies, institutions, private organizations, or individuals to satisfy matching requirements of Federal grants or loans.

Cash contributions represent the grantees' cash outlay, including the outlay of money contributed to the grantee by other public agencies, institutions, private organizations, or individuals. When authorized by Federal regulation, Federal funds received from other grants may be considered as the grantees' cash contribution.

In-kind contributions represent the value of noncash contributions provided by the grantee, other public agencies and institutions, private organizations or individuals. In-kind contributions may consist of charges for real property and equipment, and value of goods and services directly benefiting and specifically identifiable to the grant program. When authorized by Federal legislation, property purchased with Federal funds may be considered as grantees' in-kind contribution.

Maintenance of effort (MOE) is a requirement contained in certain legislation, regulations, or administrative policies stating that a grantee must maintain a specified level of financial effort in a specific area in order to receive Federal grant funds, and that the Federal grant funds may be used only to supplement, not supplant, the level of grantee funds.

Post assistance requirements...


Reports are required from all grantees of the Fund within 30 days after artists return from a festival.

Note: This section indicates whether program reports, expenditure reports, cash reports or performance monitoring are required by the Federal funding agency, and specifies at what time intervals (monthly, annually, etc.) this must be accomplished.


In accordance with the provisions of OMB Circular No. A-133, (Revised, June 27, 2003), "Audits of States, Local Governments, and Nonprofit Organizations," nonfederal entities that expend financial assistance of $500,000 or more in Federal awards will have a single or a program-specific audit conducted for that year. Nonfederal entities that expend less than $500,000 a year in Federal awards are exempt from Federal audit requirements for that year, except as noted in Circular No. A-133.

Note: This section discusses audits required by the Federal agency. The procedures and requirements for State and local governments and nonprofit entities are set forth in OMB Circular No. A-133. These requirements pertain to awards made within the respective State's fiscal year - not the Federal fiscal year, as some State and local governments may use the calendar year or other variation of time span designated as the fiscal year period, rather than that commonly known as the Federal fiscal year (from October 1st through September 30th).


As prescribed by grant terms.

Note: This section indicates the record retention requirements and the type of records the Federal agency may require. Not included are the normally imposed requirements of the General Accounting Office. For programs falling under the purview of OMB Circular No. A-102, record retention is set forth in Attachment C. For other programs, record retention is governed by the funding agency's requirements.



Public Law 87-256, as amended, 22 U.S.C. 2451 et seq.

Note: This section lists the legal authority upon which a program is based (acts, amendments to acts, Public Law numbers, titles, sections, Statute Codes, citations to the U.S. Code, Executive Orders, Presidential Reorganization Plans, and Memoranda from an agency head).

Regulations, Guidelines, And Literature

Performing Arts Guidelines and application issued by The Fund for U.S. Artists at International Festivals and Exhibitions, 251 Park Avenue South, 5th Floor, New York, NY 10010. Telephone: 212-674-9744. Fax: 212-674-9092. Web address:

Contact information...

Web Sites
Regional Or Local Office

Not applicable.

Note: This section lists the agency contact person, address and telephone number of the Federal Regional or Local Office(s) to be contacted for detailed information regarding a program such as: (1) current availability of funds and the likelihood of receiving assistance within a given period; (2) pre-application and application forms required; (3) whether a pre-application conference is recommended; (4) assistance available in preparation of applications; (5) whether funding decisions are made at the headquarters, regional or local level; (6) application renewal procedures (including continuations and supplementals) or appeal procedures for rejected applications; and (7) recently published program guidelines and material. However, for most federal programs, this section will instruct the reader to consult the so-called Appendix IV of the Catalog due to the large volume of Regional and Local Office Contacts for most agencies. This information is provided in Additional Contact Information (see below).

Headquarters Office

Arts International for The Fund for U.S. Artists at International Festivals and Exhibitions, 251 Park Avenue South, 5th Floor, New York, NY 10010.

Note: This section lists names and addresses of the office at the headquarters level with direct operational responsibility for managing a program. A telephone number is provided in cases where a Regional or Local Office is not normally able to answer detailed inquiries concerning a program. Also listed are the name(s) and telephone number(s) of the information contact person(s) who can provide additional program information to applicants.

Additional Contact Information (Appendix IV)

Due to the large volume of regional and local office contacts for most agencies, full contact information is also provided separately here in a PDF format: